Taneesa Williamson Why it’s important for injectors to be using a software that is compliant from all angles.
Clinic owners, whether they are nurses, doctors, or dentists, understand the critical need for both streamlined operations and safeguarding patient information. While a booking system is undoubtedly a valuable tool, it’s just the tip of the iceberg in terms of what injectors require to run a successful and compliant clinic.
Here are reasons why injectors need much more than an online booking system and the importance of finding specialised solutions, like Aesthetic Nurse Software (ANS), designed to seamlessly manage a medical aesthetics clinic.
Comprehensive patient management
Choosing a software that’s designed for aesthetic clinics, like Aesthetic Nurse Software, can be a game changer for your business. It makes it quick and simple for injectors to access key patient information, in one place. No longer needing to search through filing cabinets or across multiple bits of software.
Aesthetic Nurse Software goes beyond just scheduling bookings. It seamlessly integrates a clinical pathway for documentation that’s designed around the medical aesthetics workflow, covering everything from medical history and consent forms, before and after photos, treatment notes and treatment mapping. Meaning, you have a complete set of records for every single patient.
Features that are bespoke to the aesthetics industry, such as treatment mapping which allows you to plot injection points, dosages and products, is used as part of your documentation within the software.
As a company that was founded by a Nurse, ANS has always understood the time constraints that practitioners face in a busy clinic. That’s why features such as our note ‘snippets’ were created to streamline your note taking with your own custom templates, whilst still ensuring notes are detailed and specific for each patient.
Software designed for aesthetics also understands how important it is for patients to have all the information they need, at the right time. You can automate medical history and consent forms to be sent out to patients prior to their treatment and aftercare forms post-treatment.
Data security for patient records
Confidentiality is non-negotiable in the realm of medical aesthetics, especially considering new guidelines set out by Australian Health Practitioner Regulation Agency (AHPRA). Injectors handle sensitive patient data on a daily basis, ranging from personal information to medical records and treatment notes. Any breach in confidentiality not only compromises patient trust but also exposes the clinic to legal and regulatory consequences.
Storing patient records within a secure digital platform, such as Aesthetic Nurse Software, mitigates the risks associated with manual record-keeping and unauthorised access. Clinic owners can rest assured that patient records are safe and backed up.
ANS keeps all patient records safe and secure at all times, utilising end-to-end encryption and SSL security, as well as cloud storage to ensure that data is backed up and reduces the risk of records being lost or stolen.
AHPRA Compliance for practitioners
Aesthetic Nurse Software also gives injectors peace of mind that they are working within the record keeping requirements of AHPRA for non-surgical cosmetic treatments, by offering crucial features that meet these requirements. Including:
- Giving patients a copy of consent forms; The ability to send patients a copy of their signed consent forms with the click of a button, making it easy for practitioners using ANS, rather than having to scan and print copies manually.
- Storage of patient photos; The new AHPRA guidelines state “Patient images must be stored on a secure device. Medical practitioners must not store patient images on a personal device.” By using ANS, practitioners have a secure solution to store photos that complies with the AHPRA requirements.
- Photo consent; Documented consent for taking, use and storage of any patient photos which is separate from the consent to the procedure. Patients have the option to withdraw their consent at any time which is date and time stamped.
- Recording & time stamping of patient notes; Giving practitioners an accurate audit trail for every treatment. There is a clear record of what was discussed during the consultation as well as the procedure and outcome. This can be crucial as evidence for insurance purposes if there were ever complications following a treatment.
Streamlining workflows and business growth
Efficiency is the key to a successful medical aesthetics clinic. Time-consuming administrative tasks, such as manual record-keeping and appointment scheduling, can impact productivity and hinder business growth.
Aesthetic Nurse Software helps cosmetic injectors to streamline their processes by automating routine tasks and freeing up valuable time to focus on delivering exceptional patient care.
With features like automated appointment reminders and stock management, clinics can operate more efficiently, reducing no-shows and driving the business forward. There are also some incredible features to increase patient retention, such as automated reminders to rebook when the patients next treatment is due, so that you can ensure you have a stable pool of loyal customers who return regularly.
Moreover, the software provides valuable insights through analytics and reporting, empowering clinic owners to make data-driven decisions that drive business growth and enhance profitability.
By embracing software designed specifically for our aesthetics industry, to handle confidential patient records, clinic owners can elevate their practice standards, build patient trust, and position themselves for long-term success in this competitive market.
When choosing a software to support your clinic, Aesthetic Nurse Software emerges as the perfect partner for injectors committed to delivering excellent patient experience while upholding the highest standards of patient confidentiality and compliance.
Find more information here: www.aestheticnursesoftware.com
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